Section 1

Each employee, and/or their designee, shall be granted access to their personnel records in accordance with applicable law and regulation, including the Privacy Act of 1974.

Section 2

Personnel records will be made available only to authorized persons in accordance with applicable law and regulation, including the Privacy Act of 1974.

Section 3

It is agreed that all personnel records will be maintained and accessed in accordance with applicable law and regulation, including the Privacy Act of 1974.  Disposition of personnel records will be made in accordance with applicable law and regulation, including the Federal Records Act.

Section 4

The Employer will notify an employee any time it places a record in the employee's personnel file.

Section 5

Managers or other representatives of the Employer may not maintain personal files on employees outside of the official personnel folder, unless the files are properly declared under the Privacy Act, with the exception of personal notes to be used solely as "memory joggers" not to be disseminated in any form and to remain in the exclusive possession of the originator.  Memory joggers are notes prepared by the supervisor for the purpose of making a record regarding an employee's performance and/or conduct.  Any material that the Employer intends to place in the employee's unofficial personnel file(s) must be shown to the employee prior to placement in the file(s), and the employee must be given an opportunity to copy such material for their own records.  Each employee has electronic access to their official personnel file, and receives notice when material is placed into their official personnel file.