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Article 30: Excused Absences/Administrative Leave

Section 1

For purposes of this article, administrative leave is an excused absence from duty without loss of pay or charge to leave.

Section 2

When an excused absence is administratively granted because of weather conditions or other similar reasons, and the period of excused absence is preceded and/or followed by official work time, in order to be excused, the employee must be in an active duty status immediately before or after the period of the excused absence. Reasonable efforts will be made to promptly inform all employees.  This provision does not apply to personnel designated in writing to report for work during emergency situations.

An employee has no entitlement to excused absence when the employee's duty station is open.  However, if an employee is going to be unavoidably delayed or prevented from arriving to work due to an emergency situation, including severe weather conditions, natural disasters, and public emergencies, the Employer may grant the employee's request for a reasonable amount of excused absence.  Such requests may be granted for a part or all of the employee's workday.  The Employer may require the employee to submit reasonably acceptable documentation that the employee made reasonable efforts to reach work, but that emergency conditions prevented arrival or timely arrival.  An emergency situation is one that is general rather than personal in scope and impact. The Employer will reasonably consider each employee's request for excused absence, based on factors such as distance, availability of transportation, and the success of other employees in similar situations.

An employee is obligated to contact his/her supervisor as early as practicable to explain his/her circumstances and provide an estimated time of arrival at work.

Section 3

An emergency employee is an employee who has been designated, in writing, by the head of his/her office to report for work and continue critical operations during early dismissal, delayed opening, and closure days.  Designated emergency employees should be notified annually of such designation.   If an emergency employee is in an approved leave status during all or part of the closure, that employee will normally be allowed to remain in an approved leave status.

When the Employer determines that an emergency employee will be designated from a pool of qualified bargaining unit employees, volunteers will be solicited from that pool. 

If there are an insufficient number of volunteers, selections of employees who are qualified for this assignment will normally be based on their proximity to the office.  The Employer also will consider an employee's hardship request for exclusion from designation as an emergency employee.

Section 4

An employee may be granted, on a one-time basis, administrative leave up to three (3) days to sit for a professional examination where that examination is job-related. Additionally, administrative leave may be granted up to one day when travel is required to take the examination outside the metropolitan area of the employee's duty station.

Employees granted administrative leave under this Section are not entitled to reimbursement of travel expenses.

Section 5

A. The Employer agrees to approve a leave of absence to one (1) employee elected to a position of national officer of the National Treasury Employees Union for the purpose of serving full-time in the elective position.  Such a leave of absence will be for a period concurrent with the term of office of the elected official and will automatically be renewed by the Employer upon notification in writing from the elected official that he or she has been re-elected and wishes to continue in a leave of absence status.  The Employer agrees to make every reasonable effort to grant the above referenced leave, consistent with the Employer's workload, staffing or mission requirements.   If the request is denied, the Employer will notify the employee in writing of the reasons therefore.

B. The Employer agrees to approve a leave of absence for one (1) employee for the purpose of serving in a full-time appointive position for the Union.  The term of absence will not exceed twelve (12) months.  The Employer agrees to make every reasonable effort to grant the request, consistent with the Employer's workload, staffing or mission requirements.   If the request is not granted, the Employer will notify the employee and the National Office of NTEU, in writing, of the reasons why the request has been denied.

C. The foregoing leave of absence is subject to the following conditions:

1.   It is served without pay.

2.   Subject to its right to assign work, the Employer will accomplish the following upon expiration of the leave:

a.  to the extent possible, place a returning employee in the position (same grade, series, group) he or she held at the time the leave began; or

b.  failing the above, the Employer will place the employee in a position for which he or she is qualified at the same grade held by the employee at the time he or she commenced the leave of absence.